Cool Apps: Accounting System Add-ons

Accounting software continues to evolve decade after decade. It started out as one big massive complicated set of programs that only large companies could afford.  Cloud accounting is the modern solution.  Today’s accounting systems are designed to meet the core requirements for many businesses.

Enter apps. Apps are the add-ons to accounting systems that can enhance functionality, and there are now literally thousands of them. In this article, we’ll look at some of the major categories of apps in the accounting marketplace.

Probably the most common add-on to accounting systems is payroll. There are many payroll providers in the U.S. and Canada, including Intuit, ADP, Insperity, Paychex, Ceridian, and Nethris. In the small business space, Intuit, ADP, Paychex, SurePayroll, and Gusto are names you’ll see.

The payroll space includes other related offerings, including support for human resources functions, where you have Gusto and Zenefits, related payroll functions such as workers compensation, where you have AP Intego, and time tracking, where you have TSheets and many more options.

Retail and other businesses will likely have a separate point of sale system. A cash register to ring up sales and a payment collection process to take credit cards, cash, and other forms of payment.

Ecommerce businesses will have an online shopping cart connected to a gateway and a payment processor, and in turn, your bank.

Field service businesses may have a mobile point of sale system connected to a field service system like Jobber or ServiceTrade that lets them create quotes, present invoices, and collect payments.

Service businesses may use an invoicing system that may or may not be connected to time tracking if hourly billing is used. A calendar system might be connected in the case of coaches, hair stylists, massage therapists, and the like.

Micro apps can connect your accounting system to Stripe, and major systems that do several of the above functions.

There is a multitude of cash flow and accounts receivable collection apps.  These apps help you get paid faster.  They can start collection processes when your customers are slow to pay. This category also contains lending apps if you need a business loan.

On the expense side, there are apps to help you with entering, matching purchase orders, invoices, and shipping documents, approving, and paying bills. For businesses with a large volume of expense reports submitted by employees that need approval and payment, apps like Expensify, Concur, and Tallie are available.

For businesses with inventory, there are several inventory apps that will manage the inventory and ordering process. Other apps will help with bar code functions, labels, and shipping.

Apps like AutoEntry, ReceiptBank, and HubDoc will transform a cell phone photo of a receipt into a transaction in your accounting system with very little human intervention. Document management apps will help you stay compliant with the document requirements of the IRS, CRA, and other tax authorities.

Other apps like ScanWriter and Transaction Pro Importer can bring transactions into your accounting system from paper documents and other files.

Apps like Zapier are available simply to connect one accounting app to another.  An example, A2X brings Amazon data into QuickBooks.

Dozens of apps are available to help you enhance your reporting.  They can create a dashboard of metrics, plan a budget, or present a graphical view of your financial and non-financial key performance indicators. These include Fathom, Corelytics, LivePlan, Spotlight Reporting, and Qvinci, to name a few.

If you have a function in mind that you wonder if your accounting system can meet, give us a call.  We’ll be happy to discuss your options. There’s an app for just about anything these days.